Allocation of preschool places

Nillumbik Council's registration officers will send letters to families through each round of the offer process.

First round offers are made in July the year before your child is to attend preschool.

If you are not offered your first preference, you can accept it and choose to remain on the waiting list for your first preference (accept but wait) as you may receive an offer in round two or three.

Second and third round offers are made in August to families where remaining places are available.

After round three, places will continue to be offered to families until all positions are filled. If a place has not been allocated during this process, the family will remain on a waiting list until September when they will be contacted to either consider an alternative preschool where a vacancy exists or cancel the registration.

A preschool offer letter includes information about the preschool place being offered and the options for families to:


Accept an offer by completing the online preschool offer form or return the hard copy preschool offer form included with the offer letter. It is important when accepting a place that the enrolment number and details you enter are correct and match details supplied in the offer letter.


Defer a child's registration to the next enrolment year, by completing the online preschool offer form or return the hard copy offer form included with the offer letter. Deferrals can be done up to the first day that preschool starts of the attendance year.


Decline an offer by completing the online preschool offer form or return the hard copy offer form included with the offer letter.  Council will cancel the child's registration in the system.

Change of preschool preference

If families wish to change the preschool preference after a place has been allocated, the place will be forfeited and offered to another family. The child's registration will be included in the subsequent round of offers and allocated a place if available.

Group selection, timetable and payment of preschool term fees

In September, Council provides details of children who have accepted places to the preschools. The preschool will contact families during September with information on how to pay a deposit or first term fees. At this time families will have the opportunity to nominate the group or session the family would like the child to attend (where there is more than one session). The preschool will notify families about groups and session times by the end of October.

Key dates of allocation

Two years before your child attends four-year-old preschool

01         From March onward, application forms can be submitted to Council (date of application is not applied during the offer process)

One year before your child attends four-year-old preschool
April 2019

15        Audit letters and registration audit forms sent from Council to all 2019 registered families

May 2019

01       Final day for families to return registration audit forms

June 2019

30        Last date to change preferences without affecting the allocation process

July 2019

15        First round offer letters sent from Council to families

29          Final opportunity for families to respond to first round offers

August 2019

02        Second round offer letters sent from Council to families
09        Final opportunity for families to respond to second round offers
16        Third round offer letters sent from Council to families
23        Final opportunity for families to respond to third round offers
26        All "accepted but waiting" statuses to be changed to "accepted" or families to be placed on waiting lists for preferred preschool

September 2019

02        Council to provide preschools with contact details of all accepted places
03        Families who did not receive an offer will be sent details about vacancies within the Shire
06        Deposit information and group selection forms sent from preschools to families
20        Last day for families to pay the deposit to the preschool and nominate their preferred preschool session

October 2019

11        Preschools to inform families of their group allocation for 2020 and collect first term fees (where required)